You can help create the mail if you want it to get to the recipient quickly and accurately.Ensuring that the item reaches the person it should reach in record time is one of the benefits of a properly addressed envelope.
Step 1: You can choose plain colored envelopes.
It is a good idea to avoid using fancy envelopes for official transactions such as writing to government or a court.
Step 2: Only black or blue pen is used.
If you are writing directly onto the envelope, use the regulation pens.Other colors suggest a lack of professionalism that can hold things up in someone's in-tray.
Step 3: Instead of addressing it by hand, aim to print out a label.
The printed labels look professional.If you have messy handwriting, it's prudent.Times New Roman, Verdana type fonts can be used when printing.Don't use fancy fonts that make it harder to read, both to the human eye and to postal scanning machines.
Step 4: Remember to include the correct "attention to" details in the address.
"Attention" is used to highlight the person who is supposed to read your mail.Write down the position name if you don't have an exact name.Before the street address of the recipient, this notation should be added.
Step 5: The address should be written in full.
Make no assumptions that those reading the address know what you mean.Don't think that abbreviations are as common as you think.To be certain, write out State names, town names and people's names.
Step 6: The address should be checked with the USPS or your local mail carrier.
Tools can be used to verify the address for the fastest possible delivery.To be certain, spell out the names of the towns and recipients.
Step 7: The address should be placed in the center of the envelope.
The address should be centered as much as possible, leaving space below, above and to the sides of the address block.
Step 8: You can add your return details.
If anything goes wrong during delivery, this is crucial.Use a sticky label that has been pre-printed with your address details, or write your return details clearly.It's a good idea to use the correct address for return if you have a home address, a work address or a business address.Place the return address on the top left corner of the envelope in North America.In other countries, it is more common for individuals to place the return address on the other side of the envelope, which is usually the front corner.