If you don't have enough space in your IBM Notes email, you may want to archive it.You can archive emails by copying them to a different location.You can archive IBM Notes to free up space in your account by saving the original emails.It increases the performance of your computer and software.
Step 1: Limit the size of your mail file.
The mail file should be less than 500MB.200MB may be a stricter limitation for some organizations.You can check your data size by going to the file.Go to file, applications, properties in Lotus 8.You can click the "i" tab.How much data you have on IBM Notes is the number after "Disk Space".
Step 2: You can learn your organization's settings.
If you use IBM Notes for school or work, you may already have archive settings in place.This helps organizations control the amount of emails per user, as well as the general performance of computers within the organization.To see if archive settings can be changed, talk to your technical systems staff.
Step 3: Determine your archive settings.
You can archive IBM Notes emails.You have to decide how often you want IBM Notes to be preserved.The application should be opened in the mail.You can go to actions, archive, and settings.Go to the Criteria tab and make sure "Default for last modified" is selected.To save changes, click "ok"Make sure the Criteria is enabled.
Step 4: Automatic archives can be scheduled.
Automatic archives make it possible to archive regularly and consistently.It saves you time.The application should be opened in the mail.Go to actions, archive, and settings.You can go to the schedule tab."Schedule archiving" should be selected.If you choose the right time and day, your computer will archive your files.
Step 5: IBM Notes can be manually archive.
You can archive manually at any time if you schedule it.The application should be opened in the mail.You can archive the mail by opening it.Go to archive now.You can archive according to your preset settings.
Step 6: Use the drag and drop method to archive.
Another way to archive IBM Notes is through this.The application should be opened in the mail.You can archive the mail or folder.The appropriate message should be selected.In your navigation window, drag the message to the required archive.
Step 7: View past messages.
You should still be able to access your email from time to time.You can use your archive file to recreate the folders in your IBM Notes account.Everything will be the same as it was designed to be.The application should be opened in the mail.You can archive in your navigation pane.The default archive is the appropriate one to use.