An invoice is a notice you send to customers to let them know that payment is due for their services.What services you performed, how much the client owes and where the payment should come from are all outlined in an invoice.Each time you perform a service, you can use an invoice template.
Step 1: Your business name should be included.
Your company's basic information should appear at the top of the page.If you're using word processing software, you can create a new document by selecting the "header" from the drop down menu and then center your company's name at the top of the page.If you don't have a business name, use your first and last names.If you want, you can include your middle initial.For the heading, use Arial, Times New Roman or another professional fonts.The size of the invoice's body should be larger than the size for the fonts.
Step 2: Tell us your contact information.
You can type the address where you want to make the payment, the phone number and the email address under your business name.Your contact information should be written in a smaller style than your business name.If you use your personal phone number and email address as your business number, include them.It is possible to make your contact information appear more readable by typing it on several lines.Rodeo Drive Los Angeles, CA 90010 is an example.
Step 3: It's a good idea to include your business logo.
The left or right of your business name is where you should put your logo.You can use the logo in place of your name if it is part of the business logo.It is not necessary to include a company logo in your invoice.You can make a personal logo if you don't have a logo.
Step 4: Write the person's contact information.
The name, address and phone number of the business you are invoicing should be on the left side of your invoice.If you are sending an invoice to someone other than a business, you should include the person's name, address and phone number.You can include an email address if you don't have an address or phone number.
Step 5: Invoices should be written with the invoice number and other information.
The details of your invoice can be found on the right side of the page.The invoice number is written on the right side of the page.The number is followed by the type inVoICE.Since you are the one sending the invoice, you can choose the numbering system that works best for you.For the year, month and day of the invoice, you can number it numerically (1, 2, 3, 4) or by date.You can add "-01" to the end if you choose the latter.If you want to avoid confusion, make sure you number your invoices in sequential order.The date of the invoice.You should clearly write the date on a separate line if you choose to number your invoice by date.The invoice has a due date.If you have an agreement with the business, you should write the due date in your invoice.The standard pay-by period in most cases is 30 to 45 days if you don't have an agreement.
Step 6: Your payment terms should be specified.
Under the invoice information, note if you will take cash, checks, credit cards, or some other form of payment.If you charge a late fee, you should outline it in a contract.If applicable, you should include your tax identification number.If you want to collect sales tax or other usage tax, you should know your local tax code.
Step 7: The services should be itemized in a chart.
If you're using word processing software, you should create a table in which you will list the different services you performed for your client, or the items that were purchased from you.The following components should be in your chart.This is where you list the tasks that you did, such as copyediting, or the item that was purchased from you.Date.The item was purchased or the service performed.There's a lot of it.How many pages were edited, how many pieces of jewelry were purchased, and so on.Write the rate for the services or items.If you charge by the hour, write it in the rate.Hours.How many hours were spent performing the service should be written down.The total was subtotal.Take the total amount you are charging and write it on a piece of paper.A final row is reserved for the total amount you are charging the client for all services.
Step 8: You have to calculate the total.
To calculate the grand total, subtotal the amount due and add any sales tax, delivery fees or other fees.The total should be highlighted to make it stand out from the rest of the numbers.
Step 9: Additional information should be provided.
Explain your return policy when you invoice a customer who has purchased items for you.You may want to offer other products or services at the bottom of the invoice in order to thank the customer.In the interest of good relations, try to be kind and appreciative, because this is the last thing customers see.