The Occupational Safety and Health Administration (OSHA) is a regulatory agency of the federal government that makes sure that American workers operate in a safe working environment.Accidents, injuries and other incidents that occur while on the job are reported by certain businesses.An OSHA 300 form is used to record accidents and incidents.
Step 1: Take the number of employees into account.
You don't need to report incidents to OSHA if your company had 10 or fewer employees in the previous year.
Step 2: Determine what industry you're in.
Every business is a part of a sector.You need to understand what industry you're in before determining whether or not to report incidents to OSHA.The industries are usually defined by broad categories.Pick a few words that describe your business.For the next step, you'll need that.
Step 3: You can get the NAICS for your business.
The NAICS is an industry classification in North America.A 6-digit code is used to classify a business.Statistics about the types of businesses in the United States are maintained by the federal government.Go to the NAICS search site.Just above the button that reads "2007 NAICS Search" is where you'll find a description of your business in the upper, right-hand corner of the screen.The older NAICS codes are still used by OSHA to classify industries, so you need to use that search instead of the newer one.The button says " NAICS Search".There will be a list of NAICS codes on the new page.The NAICS code is the best description of your business.If you put "restaurant" in the search field, you'll see a variety of codes with descriptions that include the word.The code is used to classify full service restaurants.
Step 4: Determine if your business is required to report incidents to OSHA.
The list of exempt types of business can be found on OSHA's website.Only the first four digits of your NAICS are required for this step.If your NAICS is 722110, you only need the 7221 portion of the code.The NAICS exempt industries are sorted by numerical order on the OSHA website.If you scroll down, you will see where your industry code is located.Your business is exempt if it's there.Full-service restaurants don't need to report incidents to OSHA because 7221 is listed.If you're asked to do so by OSHA, the Bureau of Labor Statistics, or any other government organization, you will still need to report incidents to OSHA.
Step 5: Understand how accidents are calculated.
To standardize the accident rate for 100 employees, the number of recorded accidents in that year is multiplied by 200,000 and then divided by labor hours worked.The accident rate is the number of accidents and hours worked.OSHA requires the accident rate to be expressed as incidents per 100 employees with maximum straight-time hours.
Step 6: The OSHA 300 log contains the number of accidents and incidents.
The OSHA 300 log is used to record workplace injuries.There is a table in the log where you record incidents.To determine the number of recordable incidents, simply count the lines that you've filled out in the table.The rate is calculated annually for OSHA compliance.You will be looking at the previous year's data to get the rate.
Step 7: Total the number of hours worked by all employees.
Pull payroll data for this step.The total number of hours worked by the 20 employees is 20 x 2,000 or 40,000.The total number of hours does not include vacation, paid sick leave or holiday pay.
Step 8: Take the number of incidents into account.
If you recorded 2 incidents, the number is either 200,000 or 400,000.
Step 9: Divide the number of hours worked by the result.
Divide it by the number from Step 2.If you worked 10,000 hours in a year, you would have 1 recordable incident.Your calculation would be between 100,000 and 200,000.
Step 10: Prepare the monthly incident rate.
Tracking the incident rate as a monthly figure helps businesses meet their goals.For each month, adjust your calculation to reflect the hours worked by all employees.To calculate the incident rate on the totals, add the incidents and hours worked from each month.If you had 1 January incident over 10,000 hours worked, your January average incident rate would be 20.If you had eight accidents over 400,000 hours worked by employees, the accident rate would be 8.