A knowledge sharing email is an email designed to share information in a professional setting.Knowledge sharing is a great way to show your colleagues that you care about them and want to share what you know with them, in hopes that it will help them out in the future.It can strengthen your professional connections.It's important to make your knowledge sharing emails easy to understand.It will make them easy for others to comprehend.
Step 1: The purpose of your email should be stated in the subject line.
Give your audience a preview of what to expect when they open your email by writing a subject line.The subject line should not be more than 7 words.The subject line should be something like: "Key Takeaways from Miami Coders Conference 2020." Emails with vague or overly long subject lines are less likely to get opened.The email subject line should be at least 1-2 words in length and should state what the email is about.
Step 2: The email should begin with a greeting.
Think about the audience you plan to reach and choose a greeting with an appropriate level of formality.Everyone who will receive the email should be included in the greeting.If you are sending an email to a small team of programmers who you work with closely and know well, you could start the email with a friendly hello.You can use something like "Hello, everyone" or "Good afternoon" when you are unsure.
Step 3: At the beginning of the email, give a brief background or context.
A short paragraph underneath your greeting explains what you will be sharing in your email.Readers will be given more context for what they are about to read.I had the good fortune to attend the 2020 edition of the Miami Coders Conference last week.During the 2-day conference, we learned about artificial intelligence and coding trends for the year 2021.I hope that this knowledge will be interesting to you as well as I am.
Step 4: The body of the email should be broken into sections.
It is easier to follow and digest points that are divided into cohesive sections.To make it clear what the text is about, put headings at the beginning of the information.Break up long sections into multiple shorter paragraphs to split up the information, instead of just dumping a bunch of info into a long text block.Make sure your paragraphs are related to each other.Write a new paragraph if you are starting to think differently.If you want to share what you learned about artificial intelligence and coding trends at a recent conference you attended, you could structure your email like this: a section heading that says, "Artificial Intelligence Industry Update," then write a few paragraphs about the subject, followed by another section.
Step 5: The body of the email should have a summary paragraph.
The main information contained in your email should be reiterated in a short paragraph before you sign off.Let your readers know what they can expect from the shared knowledge, and include any relevant action items.There are many exciting new developments in artificial intelligence as it pertains to marketing and there are some interesting new programming trends to watch out for in 2021.An example of an action item would be something like, "Let's plan to share some of our thoughts on all of this info in the meeting on Friday."Please bring at least one point to discuss.
Step 6: A sign off followed by your name and title is all you need to end your email.
Choose a sign off that is friendly and brief for your audience.If you don't know everyone in your audience, it's important to include your name and title at the end of the email.Some more formal sign offs are: "sincerely," and "respectfully yours."
Step 7: It's best to keep your email short.
If possible, include all the information you want in a few words.The longer your email is, the less likely the people you want to share your knowledge with are to read it.Links to outside sources can be included if you are writing about a complex topic.Those who are interested in what you are sharing can learn more about it.There is no set-in-stone rule for how long a knowledge sharing email should last, and it will depend on the type of information you are sharing and the complexity of the subject.A good rule of thumb is not to write an email that is too long.
Step 8: Bullet points or numbered lists can be used to highlight important information.
Bullet points or numbered lists are used to repeat key pieces of information from your text paragraphs.This gives readers something to quickly glance at to get some of the main points of your email.You could make a list with a title like "Top 5 Marketing Trends for 2021" and write out the trends from 1 to 5 in a numbered list below it.Readers can easily see what the trends are if they read the text of your email.
Step 9: Simple, easy-to- understand language is what you should use.
If you absolutely need to explain your points, don't use big words or jargon.Your email will be easier to read and understand by a wider audience who are not as familiar with the topic as you are.When choosing what language to use, think about your audience.You can probably get away with using more coding jargon in your email if you are writing to a small group of programmers.
Step 10: Write in a way that is professional.
Choose your words carefully and be polite.Don't write in a casual tone and use professional language.This will help you come across as knowledgeable and professional when you are sharing information.You don't want to come across like you're yelling at your audience if you use exclamation marks and all caps.Slang words like "yo," "what's up," or "y'all" should not be used.
Step 11: Emails should be formatted with standard fonts, characters and email symbols.
Some systems do not have special characters or fonts.Use a standard system fonts that is built-in to your email server, stick to using characters that are on a keyboard, and don't mess with the default formatted emailThis will ensure that anyone who receives your email on a different computer or email server will see what you saw when you wrote it.