A general format is what you should keep in mind when writing an email.There are differences between informal and formal emails.Here is what you need to know.
Step 1: An email address is needed.
If you don't already have an email address, you will need to sign up with the email provider.You can get a free email address with many web-based email providers.Some of the most popular ones are:
Step 2: Click on "Compose" or "New"
Before you can write an email, you need to open a blank message box.The exact method varies depending on the service you use, but there will usually be a button towards the top of the page with a label like "New" or "Compose."
Step 3: The recipients' email addresses should be listed.
You don't have to list your own email address, but you do need to specify the person or people you want to send the email to.A space is often enough to separate multiple email addresses, but some services want you to use a different form of punctuation.The instructions should be specified by your email provider if this is the case.The main receiver's email address can be found in the "To:" field.The main receiver is the person who the email is meant for and addressed to.You can type other email addresses in the "CC:" field.The field is called the "copy" field.If the email does not directly mention the receiver, they should be listed in the "CC:" field.To hide email addresses, use the "BCC:" field.If you don't want the recipients of an email to see a list of email addresses, you should type those in the "blind copy" field.
Step 4: An informative subject is what you should include.
You can type a subject or title in the "Subject" box of every email service.The email subject should give the recipient some idea of what the email is about.If you send an email to a friend with a question about an assignment, the subject line could read something like "Math homework."A message without a subject will appear in a recipient's inbox.
Step 5: The body of your email is what you should write.
The large text box below the subject line is where the body of your email should be written.Salutations, messages, and closings should be included in the body of each email.Email is fast, so you should keep the length of your message short.
Step 6: You can hit the "Send" button.
After you finish typing your email, make sure that the message is clear and that there are no spelling orgrammatical mistakes.Hit the "Send" button on the message box if the email is ready to be sent.
Step 7: There are times when a friendly email is appropriate.
Friendly emails should only be sent to loved ones.You can send a friendly email if the message is casual in nature and you are sending it to someone you know.If you are sending a group email of an official nature like a plea for donations or sale advertisement, you will not be able to send a friendly email to a family or friend.You have to gear the email toward people who you are not on good terms with.
Step 8: The subject line should be casual.
It's a good idea to include a subject in the subject line.It should be short, sweet and to the point.If you are just writing an email to catch up with a friend, you could include a funny subject line.Mention what the purpose of the writing is.If you decide to write an email about a group outing, label the email with a subject that specifically mentions that outing.
Step 9: The recipient should be addressed by name.
This is not necessary for a friendly email, but it is a good way to start your message.A friendly greeting with the person's name can be included, as well as a simple "Hey Bob!""Morning Bob!"
Step 10: Keep your language casual when writing your message.
The tone of your message should be informal and personable.If the email sounds similar to the way you speak in person, you should read it.You have achieved a good tone for a friendly email if that is the case.You can use contractions.Contractions are a part of everyday conversation and are appropriate for a friendly email.Slang is free to be used."l8r" can be used instead of "for" if you want.Use emoticons when appropriate.It's a good thing.
Step 11: Signing your name is a good idea.
A good way to end an email is with a closing or signature.Your closing can be as simple as "Jen" and you can get a little more creative with it.This email will self-destruct.
Step 12: Understand when formal emails are needed.
When writing someone you are not on good terms with, you should use a formal email.This includes, among others, supervisors, co-workers, clients and customers, instructors, and community or political officials.Once you build a working relationship with someone who falls into one of these categories, you don't need to send formal emails.When an email is too formal, you should write a "semi-formal" email.The tone of your message can be a little more personable, but you should not use internet jargon.If you don't want to give all of your contact information below your name, you should still include your signature.
Step 13: An informative subject should be included.
The subject should be brief.Get to the matter as soon as possible.When writing an email to a professor asking for details about an essay assignment, "Application for Management Job Ad" and "Problem with Part #0000" are examples.
Step 14: It's a good idea to type a formal salutation.
The word "dear" should be followed by the receiver's name.Follow the salutation with a colon if you use the receiver's last name and title."Dear Dr. Evans:"
Step 15: The body of your email should be concise and accurate.
The subject of your email should be addressed in a few paragraphs.Make sure that your spelling and grammar are correct by using formal language.Don't use contractions.Do not use abbreviations on the internet.
Step 16: An appropriate closing should be included.
The most common closing is "sincerely," but there are a few others that can work.Follow the closing with a colon.Other possible closings include:
Step 17: When appropriate, provide contact information in your signature.
Please include your full name at the end of your email.You might want to include your official title and contact information below your name.If you have one, you should include your position and the name of the company or institution you are a part of.You must include your phone number, fax number and email address.You can include your mailing address and website URL.
Step 18: There is a possibility that this is not the case.
If a friend, relative, or loved one has recently moved to a new location, it's a good idea to write an email to them asking how the move went, what the new neighborhood is like, and so on.
Step 19: You can send a friendly email to a friend who never gave you an email address.
If you get a friend's email address from a third party, you need to use your email to verify that the address is correct and to clarify who you are.
Step 20: .
If you're a girl writing an email to a guy for the first time, you might be a little nervous.If the guy you're writing to is a potential crush, this is especially true.Write an email that is composed and casual.Email is a good way to tell a guy you like him.
Step 21: There is a possibility that this is not the case.
It can be difficult to write an email to a girl for the first time.Write a message that is both casual and well put together.
Step 22: Send a flirtatious email.
If you want to be cute and playful with the recipient of your email, use the same language you would use to flirt with that person in reality.Hugs and kisses are also useful.Write a flirtatious email to someone on a dating website.To get a good idea of who you are, you need to be both flirtatious and informative in your email.
Step 23: Send a love email.
The love email can be viewed as a love letter in this digital age.Email is the fastest way to express your love if your partner is away.
Step 24: You can apply for a job via email.
When applying for a job via email, you need to explain your qualifications, why you want the job, and how you would fit in.Your resume should be included as an attachment.You can also apply for an internship by writing an email.How will an internship help you meet your career goals, and what type of internship are you looking for?Provide reasons why you should be selected for the internship.If you haven't received a reply about the position you applied for, send a follow-up email.
Step 25: You should know how to send an email to your professor.
Emailing a professor is no harder than any other email.Your professor is likely busy, so keep your questions short and to the point.You can email your professor if you want a letter of recommendation.
Step 26: Email a query letter.
A query letter is a letter asking an editor if he or she would consider accepting a work of writing.To give the editor a good idea of what the work is about, you have to describe it well.
Step 27: Email is a great way to contact human resources.
Sending an email to the right people in HR is the fastest way to address a human resources concern.Make sure that the email addresses the issue.