Speech or audio files are converted into a written or electronic text document.A good transcriptionist has the ability to research and be accurate while typing.By using the right equipment, learning to type faster, and designing an ergonomics workspace, you can improve your transcription speed.You'll be able to write faster with practice and dedication.
Step 1: Purchase good quality headphones.
Quality headphones will make your audio sound clear and easy to understand.You won't have to go back over the audio again and again, trying to make out words that are not inaudible.It is possible to find good quality headphones for as little as $20 at your local Radio Shack or Walmart Store.Good headphones offer comfort and sound isolation.You can find headphones with a good range for audio transcription.
Step 2: It's a good idea to use transcription software.
You can pause, speed up, and slow down your audio at your own discretion with good transcription software.You can improve your speed by using simple keyboard shortcuts.If you want a free program, you can download it.There are some examples of free software.
Step 3: Use correction tools.
Correction tools, such as Autocorrect on Microsoft Word or QuickCorrect in Word Perfect, can help reduce the number of keystrokes you make while typing.This can increase your accuracy and speed.You may need to check your settings to make sure that these functions are enabled.
Step 4: Explore functions that are auto-complete.
Microsoft Word has an auto-complete function.These tools help you finish words and understand abbreviations.Try to turn this function on in your settings.The auto-complete will type "Thank you very much" for "tyvm".
Step 5: A foot pedal can be used.
Many programs have an optional foot pedal.You can start and stop audio with your foot.It has been proven that this is even faster than using hotkeys.You can improve your speed with a transcription foot pedal.The foot pedals start at $20 and can be purchased online.
Step 6: You can create templates.
Stock formatted files can be used to plug specific info into.These are called templates.It's a good idea to set up templates for medical and legal files on a regular basis.The time it takes to recreate documents with a similar format will be saved if you use a template.
Step 7: All ten fingers can be used.
It's all about typing.If you want to improve your typing skills, you need to be good at it.The first step in learning how to type faster is to use all your fingers.If you are good at typing, you may favor one hand over the other.Place your pointer fingers on the "F" and "J" keys to re-familiarize yourself with home row finger placement.The keys should be governed by which fingers.You can improve this skill by using apps.Check out some of the other sites.
Step 8: Touch type.
Touch typing is typing without looking at your fingers.You can begin practicing touch typing once you are familiar with home row and which keys are assigned to which fingers.If you want to discipline yourself not to look down, you can slide a blank sheet of paper into the slot above your keys and drape it over your hands.You will get better in time with touch typing.It's a great way to improve at touch typing and gain speed.
Step 9: It's a good idea to memorize shortcuts.
You can save a lot of time by using keyboard shortcuts.Get comfortable with the basics and memorize them.If you want to use the following shortcut, use Command for a Mac.C, X, V, Z, and S are used to highlight everything.
Step 10: A keyboard can be used.
An essential transcription tool is a real keyboard with small legs.You need to take care of your wrists when you are typing on your computer.The most gentle way to use a keyboard is with a little height.Proper positioning can increase your transcription speed.
Step 11: Place your body in the correct position.
Put your chair in a straight up position and tilt your head to look at the screen.This will allow your hands to arch over the keys.By staying healthy and comfortable, you will improve your speed.
Step 12: Put your feet on the floor.
If you want to have good posture, make sure that your feet are on the floor under your desk.Put a box or footrest under your feet if they don't.This foot position supports your posture, so don't neglect it.You will be more efficient and effective if you keep yourself in the best position.
Step 13: Use a long cable to listen to music.
If you want to sit comfortably at your keyboard, you need your cable to be long enough that you don't have to tilt or twist your head.It helps ensure the health of your neck, keeps your head balanced, and improves your efficiency.
Step 14: Take breaks frequently.
It's important to schedule regular breaks when you're working long hours.This allows you to rest and stretch.Taking short breaks will help you to work better and more efficiently.Give yourself a 15-minute break after 75 minutes of work.It is possible to set a timer.