How To Send Your Professor an Email Requesting a Changed Exam Date
Have you ever had to take a few extra days to study for an exam?It's a good idea to ask for an extension if you can't make the big test date.An email is the easiest way to request more time to prepare.Your professor's response to your request to change an exam date is dependent on how you write the email to them.These steps will make sure that your email is formatted properly.
Step 1: Make sure you have a valid reason for wanting the exam date changed.
It's not good enough for the exam date to be changed if you haven't studied for it.It is more appropriate to have multiple exams on the same day or not be able to attend the exam session due to other university or family obligations.Medical issues can also be grounds for an extension.
Step 2: The email subject line needs to be written well.
The class number and a short description of the email's content should be included in this subject.
Step 3: The email should start with a greeting.
The level of professionalism you feel is appropriate can affect this greeting."Good Morning" should suffice.
Step 4: You should introduce yourself.
Unless you email your professor frequently, your introduction should include your name, class, and section.
Step 5: Explain the purpose of your email.
You would state in the email that you are asking for an exam extension.
Step 6: Make a list of your reasons for needing an extension.
You need to prove that the current exam date would be inconvenient for you.
Step 7: After you say your reasons, restate your purpose.
Step 8: Don't read the email.
Thank the professor for his/her time and consideration.Adding a sentence towards the end can encourage a response to your email.
Step 9: You can close the email with your name.
If you want to be reached via another source, you may leave your contact information.
Step 10: Before you send the email, double check it.
After making sure you don't have any spelling orgrammar mistakes, you are ready to send your email.
Step 11: Follow up with an email.
If the professor does not respond to your email within a few days, you can either send a follow up email to them or ask for a response.
Step 12: Your professor, thank you.
If the professor changed the exam date because of your circumstances, it's important to thank him.This can be done by email or in person.If the professor has decided not to change the exam date, you should send a reply thanking them for their time and consideration.